How do I add a new workflow status?

Page workflow status is a handy attribute for tracking progress of your content. You can assign statuses in two ways: on the content dashboard, or directly in the page properties panel.

Here’s how to add new workflow state i.e. page status:

  1. Open the content dashboard, and click on the Workflow Status on the navigation bar.

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  2. Click Add status on the right above the status list.

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    1. Enter a name for your new workflow state.
    2. Additionally, enter a short description of the new status.
    3. Use the color picker to assign a color to your new workflow state.
    4. Additionally, you can check the lock page editing (read-only) option. This option prevents changes on every page with this specific status.

  3. As an example, we will add Needs Further Revisions status in purple color. Click Add status when done.

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Now you have added a new status. To learn how to change page status, click here.

 

If you want to edit or remove a workflow state, select a specific status on the list and from the action menu: 

 

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  • Click the pencil icon to edit the selected workflow state.
  • Click the trashcan icon to remove the selected workflow state.
  • Click the clone icon to duplicate the existing status.
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